Explore a Career with Saunders Electric

Saunders Entertainment LLC. is looking for a full-time Administrative Coordinator to join our team in Van Nuys, California!

Are you a detailed and organized individual looking to elevate your career with a role that fosters both professional and personal growth? Do you have experience in dealing with highly confidential employee information? We have an exciting opportunity for you! We are currently seeking a motivated team member with a solid understanding of administrative principles who will play a crucial role in our Administrative/Human Resources Department.

What We Offer:

• Company Sponsored Health Plan
• Retirement Savings Plan
• Life and Accidental Death and Dismemberment Insurance
• Paid Time Off/Vacation
• The advantages of an environment that supports your development and recognizes your achievements!

Salary Range: $24-28/hr

Who We Are:

Saunders Entertainment LLC is a family owned and operated company with a rich history of powering iconic live broadcasts since 1952, including every Academy Awards ceremony since its inception. Providing reliable portable power for live broadcasts, live events and television productions for ~73 years, we’ve been on the forefront of many changes in the broadcast industry. With a reputation for excellence, Saunders Entertainment LLC leads the industry with cutting-edge technology, including two Engineering Emmy® awards for our innovative power systems.

Key Responsibilities:

• Serves as a professional and welcoming representative of the organization by greeting and assisting visitors, as needed, in support of front desk operations.
• Helps maintain a clean, organized, and presentable office environment and promotes a positive company image through light upkeep as necessary.
• Performs various clerical and administrative tasks including answering phones, drafting emails, letters & memos, invoices, reports, photocopying, filing, ordering supplies, etc.
• Assists with confidential administrative functions, including personnel file maintenance, onboarding documentation, employee record management, and other Human Resources support activities as assigned.
• Maintains strict confidentiality of sensitive employee, financial, and business information and exercises discretion when handling personnel records, communications, and company data.
• Provides high-level administrative support and assistance to the Executive Team and/or other assigned leadership staff.
• Organizes and maintains confidential electronic and physical records in accordance with company policies and applicable legal requirements.
• Owns the creation, maintenance, and regular updating of company Standard Operating Procedures (SOPs), ensuring consistency, accessibility, and control across departments.
• Coordinates with the Administrative Supervisor on event logistics and planning for in-house and external events, including catering, pick-up, set-up, and on-site support.
• Other duties as assigned.

Required Qualifications:

• High school diploma or the equivalent required.
• Three-four years of related experience required.
• Demonstrated ability to handle confidential information with professionalism, discretion, and sound judgment. Experience supporting Human Resources, payroll, medical, or other confidential administrative functions is strongly preferred.
• Excellent verbal and written English communication skills, verbal and written Spanish communication skills a bonus.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Must be well versed in Microsoft Excel, and Word, with some knowledge in PowerPoint, and Outlook.
• Valid driver’s license and reliable transportation required for occasional local errands or off-site tasks.

Work Environment and Physical Demands:

• The noise level in the work environment is typical of an office and is usually low to moderate.
• Movements including but not limited to prolonged periods of sitting at a desk and working on a computer, occasional standing, walking, bending, and reaching are required.
• Regularly required to use hands to handle or feel; talk; see; and/or hear. Specific vision abilities required by this job include close vision and color vision.
• Must be able to lift up to 25 pounds at all times.
• This position does not require out-of-state travel but does include travel for the purposes of running various errands to various local locations.

Saunders Entertainment LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex/gender (including pregnancy, childbirth, breastfeeding and/or related medical conditions), sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, or any other protected status under federal, state, or local laws.